Search form

Previous
Next
Council chambers

Council meeting summary December 2, 2019

News Article Date: 
Tuesday, 3 December 2019

For more information and appendices for each item, view the Council Meeting Agenda.

The below summary is unconfirmed until the Minutes of the December 2 Meeting are accepted by Council.

1. Opening Prayer & Original Custodians Statement

2. Apologies

Cr Hebert and Cr Owen.

Cr Anderson has elected Acting Chair for the duration of the meeting.

3. Confirmation of Minutes

Council confirmed the Minutes of the Ordinary Meeting of Council held on November 4, 2019 (7-0).

4. Declaration by Councillors and Officers of any Conflict of Interest in any Item on the Agenda

Cr Cassidy declared a Conflict of Interest in Items 5.3 and 6.2 (part one), Cr Hulin declared a Conflict of Interest in Item 5.7, Cr Gaston declared a Conflict of Interest in Item 5.12 and Cr Neoh declared a Conflict of Interest in Items 5.14 and 6.2 (part one).

5.1 Appointment of Council Representatives on Advisory Bodies and Other External Committees for 2019/2020

As in the past, there is a significant range of advisory, semi-external and external committees and organisations where the constituted membership includes representation from Warrnambool City Council.

Whilst the majority of these committees tend to be ongoing they may also be subject to evolutionary change and in some cases may be established for a specific project ie; with “sunset” provisions.

For various committees, members of Council staff are already members and/or may attend to assist a Councillor representative. Generally, for committees of a more technical/operational nature, it is suggested that members of Council staff can best assist in sharing the overall representation workload, with appropriate reporting mechanisms to Council and/or briefing of Councillors according to representation or special interest areas.

Council supported the following recommendation (5-0):

That Council representatives and delegates to the advisory bodies and external committees for the 2019/2020 Council Year be approved as per Attachment 1 to this report, and that relevant advisory bodies and external committees be advised accordingly.

5.2 Schedule of Ordinary Council Meetings from February to December 2020 Inclusive

In accordance with the Governance (Meeting Procedures) Local Law, Division 2, Item 17 Council must fix the dates, times and places of all Ordinary meetings for a twelve month period.

The proposed Council meeting dates for the period February 2020 – December 2020 are attached as Attachment 1.

Council supported the following recommendation (5-0):

That Council, pursuant to Section 83(a) of the Local Government Act 1989 adopt the schedule of Ordinary Meeting dates for Council meetings for the period February 2020 – December 2020 inclusive, as contained in Attachment 1 to this report.

5.3 Notice of Intention to Name and Un-named Road Off Otway Road

Concern had been expressed by Roma Britnell MP – refer Attachment 1 on behalf of a constituent regarding a recent incident requiring emergency services to be called to the riverbank off the unnamed access, which identified a risk to public safety due to difficulties in locating the injured person.

The matter was directed to Council’s street naming group which comprises a cross representation of Council departments including Revenue & Property, Planning and Assets.

An appropriate name with a strong connection to the immediate area was chosen from Council’s register of pre-approved street names. Community consultation was then undertaken with this suggestion in accordance with Geographic Place Names-Naming Rules for places in Victoria.

Submissions were sought from the community through Public Notice, local paper advertising, Council’s website, and Facebook – refer Attachment 2. As this access name impacts no property numbering, and there are no immediate adjacent properties, individual property owners were not contacted directly.

There were a significant number of objections to the proposed name ‘Rolfe Place’ and only one in support. There was also considerable support for an alternative name – Wilmot Abraham.

The guidelines are explicit about what must be provided in a submission for it to be considered.

Submission Summary Support For Against

Proposed Name Submissions For Submissions Against
Rolfe Place 1 3
Wilmot Way 6 0
Walkabout Wickets Road 1 0
Launching Place 1 0
Banjo Way 1 0
Scoborio Park 1 0

Section 8.4 of the Geographic Place Names guidelines allows Council to change the name based on this community feedback to meet community expectation.

Council supported the following recommendation (4-0):

That Council name the unnamed access off Otway Road near Scoborio Reserve, Wilmot Place in commemoration of Wilmot Abraham.

5.4 Outcome of a Proposal to Rename Fiscalini Drive

Council has received a request to rename Fiscalini Drive Warrnambool.

Council’s street naming group, comprising representatives of Council departments including

Revenue & Property, Planning and Assets has been directed to provide information relating to the commencement of the process to rename Fiscalini Drive Warrnambool.

A request for submissions was advertised under Section 223 of the Local Government Act 1989 and closed on 18 October 2019.

Council received two written submissions in support of renaming Fiscalini Drive.

A proposed name with relevance to the estate has been chosen from the register of preapproved street names.

The proposed name is: Toohey Drive.

The process of renaming the street with strong consideration for the community and residents in the street regarding the sensitive nature of this matter could be commenced.

Council supported the following recommendation (5-0):

That Council considers submissions in support of the change of street name and commences the process of renaming the street - Toohey Drive.

5.5 Small Infrastructure Fund

Council has an opportunity to review and adopt new projects brought to their attention by the community under the Small Infrastructure Fund on a quarterly basis.

Officers compile a list of projects provided from initiatives within the Community that are assessed as providing community benefit under the programs established criteria. Councillors are presented the projects for consideration during a Councillor briefing.

For a project to proceed to implementation it must be considered and decided upon at a Council meeting.

The balance of the Small Infrastructure Fund after the allocation to previously approved projects is approximately $378,000. This sum represents a total prior to the consideration of these projects.

Council supported the following recommendation (5-0):

1. That Council allocate $98,000 from the Small Infrastructure Fund for the completion of a new footpath at Rooney Road as per the Attachment 1.

2. That Council allocate $20,000 from the Small Infrastructure Fund for an expansion of the dog park at Victoria Park as per Attachment 2.

5.6 Dales Road Development Plan

Council has received a revised Development Plan (DP) prepared by The Planning Professionals for land at 15 Dales Road (LOT 1 PS334785) on the north east side of the intersection of Dales Road and Aberline Road.

The site is within the North East Warrnambool Structure Plan area and General Residential Zone, which anticipate residential use and development.

The submitted DP proposes to develop approximately 0.9ha of residential zoned land comprising:-

o Two (2) generalised building envelopes with a central vehicular accessway;

o Provision for two (2) storey buildings fronting Dales Road and three (3) storey close to the northern boundary of the site.

o A mix of one (1) and two (2) bed residential units and a medical centre;

o A contemporary built environment theme comprising coastal tones and natural materials;

o A communal open space area;

o Landscaped common property areas;

The Plan was originally placed on exhibition in April 2019 for a non-statutory period of two (2) weeks and several submissions were received, including a petition (received by Council at the ordinary meeting held 3 June 2019).

Amended plans and technical reports were lodged with Council in October reducing the number of units from 99 to 74 and removing use of the Dales Road reserve for carparking.

The amended application was exhibited in October 2019 and submissions have been received.

On balance, the revised DP submitted 2 October 2019 is considered to meet the Development Plan Overlay requirements and relevant provisions of the Warrnambool Planning Scheme and is therefore appropriate to endorse.

If the DP is endorsed a planning application will be subject to further assessment by Council.

Council did not supported the following recommendation (5-0):

Endorse the Dales Road Development Plan as submitted on 2 October 2019 subject to an amended plan(s) showing the private open space of buildings 6 to 10 being located on the north side.

5.7 North Warrnambool Floodplain – Planning Scheme Amendment

A $4m flood mitigation works project was completed for Russells Creek in North Warrnambool in 2016.

At the time, an Amendment (C78) had been exhibited to update flood controls for North Warrnambool but was put on hold to enable the Russell Creek Flood Mitigation – As Constructed Flood Modelling Project to be completed.

As a result of the Flood Modelling Project, the most relevant flood mapping for the North Warrnambool area has changed which requires an Amendment to the Planning Scheme.

Currently planning controls in the North Warrnambool (Russells Creek) area are based on an out of date flood investigation from 1997.

The proposed Amendment has been prepared in consultation with the Glenelg Hopkins Catchment Management Authority (CMA).

Council supported the following recommendations (4-0):

That Council:

1. Endorse the proposed approach to the flood mitigation modelling and subsequent mapping for the Russells Creek floodplain.

2. In accordance with Section 8A of the Planning and Environment Act 1987 (the Act) seek authorisation from the Minister for Planning to prepare a Planning Scheme Amendment to implement the flood mitigation mapping into the Warrnambool Planning Scheme.

3. Subject to the Minister’s authorisation, in accordance with Section 19 of the Act, prepare and exhibit an Amendment to the Warrnambool Planning Scheme to implement the flood mitigation mapping.

5.8 Award of Tender 2019064 – Provision of Consultancy Services – Engineering Technical

Council has sought tenders for a register of consultants supporting Engineering / Technical Services.

The tender was divided into 8 packages of services (separable portions).

The successful tenderers will be appointed to a panel of providers via a Deed of Standing Offer to provide services under one or more the separable portions.

A total of 42 companies have provide tender submissions for the provision of these services.

Following a detailed evaluation of each of the submission/s it is consider that the tender submission/s from the following respondents be accepted for the separable portions detailed in Table 1.

Council supported the following recommendations (5-0):

That Council:

1. Accept the tender submission/s from Sitec Pty Ltd, The CSE Group consulting engineers Pty Ltd, Davis Simpson Pty Ltd, Trafficworks Pty Ltd, Level 5 Design Pty Ltd, Argot Consultants P/L, Safe System Solutions Pty Ltd, P.J Yttrup & Associates Pty Ltd, Tonkin Consulting Pty Ltd (“Tonkin”), Meinhardt Australia Pty Ltd, SMEC Australia Pty Ltd, PM Design Group, Planit Consulting Pty Ltd,TGM GROUP PTY LTD (a Cardno Company), JJ Ryan Consulting Pty Ltd, HDS Australia Pty Ltd, Engeny Management Pty Ltd as trustee for Engeny M Trust, GTA Consultants (VIC) Pty Ltd, DSA Land Engineering Pty Ltd (Taylors), Pitt & Sherry (Operations) Pty Ltd, WMA Water Pty Ltd, ARCAMINO PTY LTD, BG&E Pty Limited, ADE Consulting Group, LR Paradoo & Associates Pty Ltd, CT Management Group Pty Ltd, ANDREW O’BRIEN & ASSOCIATES PTY LTD, Civil & Traffic Consulting Pty Ltd, Ratio Consultants Pty Ltd, Harris Kmon Solutions Pty Limited, Infrastructure Managers and Engineers Pty Ltd, SABA CIVIL MANAGEMENT AND CONSULTANCY PTY LTD, Terry Alford Consulting Pty Ltd, Baudinette & Assoc Architects, Glenn Rundell Consulting Pty Ltd, AVOR Architecture Pty Ltd, Ontoit Global Pty Ltd, CCG Architects Pty Ltd, Live Architecture for Tender No. 2019064 Provision of Consultancy Services Engineering / Technical for the associated schedule of rates exclusive of GST for the separable portion(s) indicated in Table 1 of this report.

2. Authorise the Chief Executive Officer to sign and seal the deed(s) of standing offer and any contract documents.

3. Notes that additional tenders will be called later with the intent of increasing competition, allowing new entrants, and filling missing service areas or separable portions.

4. Authorise the Director City Infrastructure to manage and execute deed extensions for; Optional extension, for a further 12 months ending 30 November 2022.

5.9 Capital Projects Report Quarter 1 – 2019/2020

A $4m flood mitigation works project was completed for Russells Creek in North Warrnambool in 2016.

At the time, an Amendment (C78) had been exhibited to update flood controls for North Warrnambool but was put on hold to enable the Russell Creek Flood Mitigation – As Constructed Flood Modelling Project to be completed.

As a result of the Flood Modelling Project, the most relevant flood mapping for the North Warrnambool area has changed which requires an Amendment to the Planning Scheme.

Currently planning controls in the North Warrnambool (Russells Creek) area are based on an out of date flood investigation from 1997.

The proposed Amendment has been prepared in consultation with the Glenelg Hopkins Catchment Management Authority (CMA).

Council supported the following recommendation (5-0):

That Council receive the 2019-2020 - Quarter 1 Capital Projects Report.

5.10 Asset Management Policy 2019

At its 7 October 2019 Ordinary Meeting, Council received an updated Asset Management

Policy and, resolved to advertise it for a period of 28 days and consider any submissions at a future Ordinary Meeting.

The Policy was released for public comment for a period in excess of 28 days from 12 October 2019 until 11 November 2019, during which period two (2) submissions were received.

The two submissions received have been summarised and a response to the points raised have been developed. The summarised submissions and responses are provided in Attachment 1.

An updated version of the Asset Management Policy 2019 which reflects those recommended amendments detailed in Attachment 1, is provided in Attachment 2.

Council supported the following recommendation (5-0):

That Council having considered the submissions and amendments adopts the revised Asset Management Policy 2019.

5.11 Domestic Animal Plan Update

Council is required to update its Domestic Animal Management Plan (The Plan) annually as prescribed under the domestic Animals Act 1994 legislation (The Act).

Council should note the efforts that local laws officers have made to reduce the animal numbers taken to the pound by getting animals home, the reduced animal euthanasia rates, and reduced nuisance complaints, dog attacks and dogs at large.

The Plan highlights the other work that local laws staff undertake around education and compliance and animal registration notification and compliance.

Significant increases in the number of stray, feral or unwanted cats being taken to the pound by members of the public indicates a wider problem with the cat population. Council could consider a cat desexing program to help address this problem.

All dogs and cats must be registered with Council by April 10th every year. Council officers go to considerable lengths to remind pet owners of their legal obligation to register or renew their animal's registration by this date.

Renewal notices are posted to the registered address, reminders are sent along with newspaper adverts undertaken, social media adverts and text messages sent to registered phone numbers. Of the 6,000 pet owners 5,400 registered on time. Infringements were delayed until June to enable Council officers to make further reminders.

Council is currently developing an online registration process to make it easier for pet owners to register and renew their animal's registrations and to minimise infringements for nonregistration.

This process would be consistent with systems operated by other Councils and could include an automated direct debit renewal option similar to those which exists with many other services or memberships.

Council supported the following recommendation (5-0):

That Council note the 2019 update to the 2017-2021 Domestic Animals Management Plan

(DAMP).

5.12 Albert Park Integrated Water Management Plan

Integrated Water Management (IWM) describes the practice of considering the use of water from all sources and throughout the whole water cycle for the highest benefit.

The Albert Park Integrated Water Management Plan was developed and funded in partnership between Council, DELWP and Wannon Water, and in collaboration with an extensive stakeholder group.

The Albert Park Integrated Water Management Plan aims to identify opportunities to implement Integrated Water Management measures within Albert Park and to frame a plan that facilitates opportunities that can be incorporated into future development of the area.

Stakeholder workshops were conducted in late January 2019, to identify the vision and opportunities available at Albert Park. The identified opportunities were further evaluated to frame the draft Albert Park Integrated Water Management Plan.

A Stakeholder workshop was held on 4 September 2019 to present the draft Plan and enable further feedback and comments.

Currently the draft plan is ready to be exhibited to community.

Council supported the following recommendations (4-0):

That Council:

1. Authorises the draft Albert Park Integrated Water Management Plan to be released for public consultation, for a minimum period of 28 days.

2. Consider any submissions on the draft Albert Park Integrated Water Management Plan at a future Ordinary Council Meeting prior to the adoption of the revised policy.

5.13 Cycling Reference Group – Terms of Reference

A Cycling Reference Group (CRG) was established in early 2016, with the CRG confirmed as a formal Council reference group at the 28 November 2016 Ordinary Council meeting.

Membership of the CRG and the Terms of Reference were confirmed and endorsed by Council at the 5 June 2017 Ordinary Council meeting.

The Terms of Reference were due for review in June 2018.

The term for the members of the CRG expired on 30 June 2018.

A revised Terms of Reference has been prepared for the consideration of Council and are now provided as Attachment 1.

Council supported the following recommendations (5-0):

1. Endorse the revised Terms of Reference for the Cycling Reference Group.

2. Seek expressions of interest for community representatives to join the Cycling Reference Group.

5.14 Reid Oval Redevelopment – Phase 1 Completion Report

A contract was awarded to Brand Architects (Contract 2020002) for the delivery of design services required for the Reid Oval Redevelopment project.

Works under this contract started in mid-September 2019 on Phase I, which involved the completion of concept design and scope determination.

Phase I was completed, with the completion report and recommendations presented to the Project Control Group on 4 November 2019.

The Project Control Group endorsed the recommendations which included the sports oval turf construction and pavilion.

Endorsement from Council is required to formally adopt the preferred pavilion concept as it does vary from the scope outlined in the business case.

The three (3) design concepts that were prepared for Reid Oval contained in Attachment 1 to this report.

The procurement process is underway to secure the supply of field of play turf in line with recommendations by the field of play consultants - SportENG.

Council supported the following recommendation (4-0):

That Council endorse and approve the pavilion design for Concept 2.

5.15 Assembly of Councillors Reports

This report contains the record of one Advisory Committee meeting.:

Australia Day Advisory Committee – Wednesday 20 November 2019 – refer Attachment 1

Council supported the following recommendation (5-0):

That the record of the Australia Day Advisory Committee meeting held on 20 November 2019, be received.

5.16 Assembly of Councillors Reports

Section 80A(2) of the Local Government Act 1989 requires the record of an Assembly of Councillors be reported to the next practicable Ordinary Meeting of Council.

The records of the following Assembly of Councillors is enclosed:

  • Monday 16 September 2019 – Refer Attachment 1
  • Monday 14 October 2019 – refer Attachment 2
  • Monday 18 November 2019 – refer Attachment 3
  • Monday 25 November 2019 – refer Attachment 4

Council received the report, with minor corrections (5-0).

5.17 Mayoral & Chief Executive Council Activities – Summary Report

Council received the report, with minor corrections (5-0).

6.1 Notice of Motion - NO. 2156

Notice is given that at the Ordinary Meeting of Council to be held on Monday 2 December 2019, I propose to move that:-

“When setting the new Governance Rules required under the Local Government Bill 2019, Council give consideration to introducing General Business to the agenda at ordinary meetings of Council to comply with Council’s mantra of openness and transparency with the following recommendations:

a) All complaints to continue to go through the proper process of the front desk or snap, send, solve app.

b) All topics that a councillor wishes to speak on be emailed to the Mayor by 4.00pm on the day of the Ordinary Meeting.

c) A maximum of 3 minutes for all topics to be spoken on with no extensions.”

Cr Sue Cassidy

Council supported the Notice of Motion (5-0)

6.2 Notice of Motion - NO. 2167

Notice is given that at the Ordinary Meeting of Council to be held on Monday 2 December 2019, I propose to move that:-

“1. That Council consider the introduction of free parking between 9 December 2020 and the 31 January 2021, into Parkers, Ozone and Crammond and Dickson Car Parks before 10am and after 4pm week days and free parking on weekends, as part of its 2020/2021 budget process.

2. When setting the new Governance Rules required under the Local Government Bill 2019, Council give consideration to citizens being given the opportunity at Ordinary Meetings of Council to speak to a given agenda item if it is relevant to them (e.g. planning cases). A maximum of four citizens per agenda item (two in affirmative, two in opposition) with a time limit of 3 minutes each.”

Cr Peter Hulin

Part 1 of the Notice of Motion will “lay on the table” as Council did not have a quorum.

Council supported Part 2 of the Notice of Motion (5-0).

Engage with Warrnambool

Council Enterprises

Council runs and manages a number of Enterprises for the benefit of our residents and visitors.
Explore everything that Warrnambool has to offer below.

Experience Warrnambool

Festivals and Events

What's On in Warrnambool